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How to Create an Email Signature

A professional email signature is a simple yet powerful way to leave a lasting impression—and when your business has something exciting to share, like a brand-new website, it’s the perfect place to promote it.

In this post, we’ll walk you through how to create or update your Gmail email signature to highlight your company’s website.

Why Update Your Email Signature?

Your email signature is like a digital business card that goes out with every email you send. Including your company’s new website in your signature:

  • Drives traffic to the site
  • Builds awareness of your brand update
  • Encourages recipients to explore your latest offerings
  • Adds a layer of professionalism to your communications

Now let’s get your signature set up in Gmail.

Step-by-Step: How to Add a New Website to Your Gmail Signature

1. Open Gmail Settings

  • Log into your Gmail account.
  • Click the gear icon in the top-right corner.
  • Select “See all settings.”

2. Scroll to the Signature Section

  • Under the “General” tab, scroll down until you see the “Signature” section.
  • If you don’t already have a signature, click “Create new.” Give your signature a name, for future reference.

3. Design Your Signature

Here’s a simple template you can copy and customize:

Best regards,  

[Your Full Name]  

[Your Job Title]  

[Company Name]  

📞 [Phone Number] | 🌐 [Company Website]  

Check out our new website: [Insert Website URL or Hyperlinked Text]

Pro Tip: You can hyperlink text by highlighting it, clicking the link icon, and pasting in your URL.

4. Add Your Logo or Banner

  • Click the image icon to upload your logo or a banner that promotes the new website.
  • Make sure the image links to your new site by clicking on it and selecting the “Change” link option.

5. Formatting Tips

  • Keep fonts clean and consistent.
  • Avoid too many colors or fonts—stick to your brand style.
  • Use line breaks and icons (like 🌐 or 📞) to keep it visually appealing.

6. Choose Signature Defaults

  • Below the signature box, choose your new signature for both “For new emails” and “On reply/forward.”

7. Save Your Changes

Scroll to the very bottom of the settings page and click “Save Changes.”

Your email signature is valuable real estate—don’t let it go to waste! By updating it to highlight your company’s new website, you’re turning every email into a mini marketing opportunity.